Vendor management software for manufacturers
Keep the supplier record, payment terms, performance, and job-work vendors in one place. Raise the purchase order in procurement. Give the supplier a login on the vendor portal.
✓ Included in FACTORY OS at ₹2,999/month
The Cost of Unorganized Vendor Management
Vendor Information Scattered
Details in Excel, WhatsApp, phone contacts. No single place. Can't find GST numbers or payment terms quickly.
Supplier record missing
GSTIN, payment terms, and who to call sit in different sheets. The purchase order itself is raised in procurement.
Payment Terms Forgotten
Miss payment due dates. Late payments hurt relationships. Credit terms affected.
No Vendor Performance Tracking
Can't compare vendors. Quality, delivery, pricing unknown. Keep using poor performers.
Job Work Tracking is Manual
Materials for job work tracked in WhatsApp. No system. Don't know what's where.
How FactoStack Organizes Vendor Management
Centralized Vendor Database
All vendor info in one place. Contact details, GST numbers, payment terms. Find any vendor instantly.
Preferred supplier on the record
Create POs easily. Track delivery status. Monitor incoming materials. Never lose track.
Payment Terms Monitoring
See payment due dates. Get alerts before due. Never miss a deadline. Better relationships.
Vendor Performance Tracking
Track quality, delivery, pricing. Compare vendors side-by-side. Make informed decisions.
Job Work Tracking
Track materials sent for job work. Know what's where. Expected return dates. Job status.
Key Capabilities
Vendor Database
Complete vendor info. Contact, GST, payment terms, credit limits. All in one place.
Supplier master
Create POs easily. Track delivery status. Monitor incoming materials. Know what's pending.
Payment Tracking
Track bills, payments due, payments made. Monitor aging. Never miss a payment.
Vendor Performance
Track quality, delivery, pricing. Compare vendors. Make data-driven decisions.
How It Works
Add Vendors
Create vendor profiles with contact details, GST numbers, payment terms, and credit limits.
Hand off to procurement
The purchase order, expected date, and goods receipt are raised in procurement against this supplier.
Review performance
Quality and on-time history stay on the supplier record. Delivery dates on an open PO stay in procurement.
Manage Payments
Track bills received, payment due dates, and payments made. Get alerts before payments are due.
How Vendor Management Connects to Other Features
Inventory
Low stock alerts trigger POs. Materials received update inventory. Seamless flow.
Orders
Material requirements from orders. Plan purchase orders. Track vendor supplies.
Production
Track job work vendors. Materials sent for processing. Expected return dates. Job status.
Tally Integration
Send purchase bills to Tally so vendor accounts stay clean without extra typing.
Excel/WhatsApp vs FactoStack
| Feature | Excel/WhatsApp | FactoStack |
|---|---|---|
| Vendor Database | ❌ Scattered files | ✅ Centralized database |
| Supplier performance | ❌ Not recorded | ✅ On the vendor record |
| Payment Terms Monitoring | ❌ Easy to forget | ✅ Automatic alerts |
| Vendor Performance | ❌ Not tracked | ✅ Performance metrics |
| Job Work Tracking | ❌ WhatsApp/paper | ✅ Systematic tracking |
| Payment History | ❌ Manual records | ✅ Complete history |
Included in Your Subscription
FACTORY OS includes vendor management and more
- Quotations, CRM & sales orders
- GST-compliant invoicing
- Items, stock & batches across locations
- Multi-level Bills of Materials & routings
- Shop floor tracking (QR job cards)
Frequently Asked Questions
How many vendors can I add?
Unlimited vendors at all tiers. Add all your suppliers, job work vendors, and service providers.
Can I track job work materials?
Yes. Track materials sent for job work operations like heat treatment, plating, dyeing. Know what's at which vendor and expected return date.
How do payment alerts work?
Set payment terms per vendor. FactoStack alerts you before payments are due so you never miss a payment deadline.
Can I compare vendor performance?
Yes. Track quality ratings, delivery performance, and pricing. Compare vendors side-by-side to make informed supplier decisions.
Does vendor management raise the purchase order?
No. Keep the supplier record here. Raise the purchase order, record the receipt, and track the delivery in procurement.
Ready to Organize Your Vendors?
Start your free 14-day trial. See how systematic vendor management improves supplier relationships.
