Procurement
Keep the PO, expected date and receipt in one trail
What the current workaround hides
The issue is not the tool itself. It is what happens when the next team cannot see the update.
POs in Excel or WhatsApp
No single record of what was ordered, from whom, when it's coming.
No Link to Material Need
Ordering not tied to production plan. Over-order some items, forget others.
Vendor Performance Unknown
Don't know which vendor delivers on time. No data to negotiate or switch.
Incoming Material Not Tracked
When did the material arrive? Where is it? No clear receipt and inspection flow.
The connected FactoStack workflow
Each update stays attached to the operational record that caused it.
Structured Purchase Orders
Create POs with items, quantities, rates, delivery date. Send to vendor. Track status.
PO from MRP
In Factory Manager, MRP suggests POs. One click to create. No manual calculation.
Vendor Master & History
Vendor list with contact and terms. See past POs and performance.
GRN & Stock Update
Record goods receipt. Update stock. Optional link to quality check.
Key Capabilities
The product records and controls available to the team.
Purchase Orders
Create, send, track POs. Link to vendor and material.
Vendor Management
Vendor master. Terms. History. Compare performance.
Goods Receipt
Record receipt. Update stock. Attach to PO.
Procurement Reports
PO status, vendor-wise spend, delivery performance.
How It Works
How the record moves from one role to the next.
Create PO
From MRP suggestion or manual. Select vendor, items, dates.
Send to Vendor
PO can be shared via PDF or link. Track sent vs pending.
Receive Material
Record GRN. Quantity received. Stock updates.
Match to Invoice
When vendor invoice comes, match to PO. Export to Tally.
How Procurement Connects
How this module shares information with the rest of FactoStack.
Inventory
Receipt updates stock. Low stock can trigger PO.
Production/MRP
MRP suggests POs. Demand-driven procurement.
Quality
Optional: quality check on receipt. Reject or accept.
Tally
Send purchase bills to Tally so the books stay ready for your CA.
Excel vs FactoStack
| Feature | Excel / Manual | FactoStack |
|---|---|---|
| Structured POs | ❌ Ad hoc | ✅ Yes |
| PO from MRP | ❌ No | ✅ In Factory Manager |
| Vendor history | ❌ Scattered | ✅ In system |
| GRN → stock update | ❌ Manual | ✅ Automatic |
See It In Action
Real screens from the FactoStack platform.
Procurement Dashboard
POs and vendor performance
Purchase Orders
Create and track POs
Vendors
Vendor list and history
Vendor Analytics
Spend and delivery performance
Included in Your Subscription
FACTORY OS includes procurement and more
- Everything in Factory Manager
- Unlimited SKUs
- Up to 30 users
- Production planning & MRP
- Purchase orders
Frequently Asked Questions
Is procurement included in Factory Manager?
Yes. Factory Manager includes full vendor management, MRP-linked POs, and GSTR-2B compliance checks. Factory OS adds advanced procurement workflows.
Can I export purchase bills to Tally?
Yes. Send purchase bills to Tally with the GST details your CA needs.
